Analysis of metadata in art museum institutions of the "Ibermuseos" Cooperation Program

DOI: https://doi.org/10.5209/rgid.100979
Keywords: Ibero-American cooperation, Ibermuseos, Metadata, Museums, Museological documentation
Agencies: Coordination for the Improvement of Higher Education Personnel - Brazil (CAPES)

Abstract

The metadata used in the cataloging records of art museums participating in the “Ibermuseos” Cooperation Program is analyzed, evaluating its depth, standardization, and public accessibility through digital platforms. With a mixed quantitative and qualitative approach, the research emphasizes a contextualized understanding of museological practices and the complex interrelations between theory and data. A structured questionnaire was designed and applied to a sample of 730 museums selected from the Ibero-American Museum Registry. After conducting a pretest and making various methodological adjustments, 77 responses were obtained, representing approximately 10% of the initial sample. The results reveal variability in metadata usage and underscore the importance to improve database updates and terminological standardization within Ibermuseos. This study provides key elements to strengthen interregional cooperation and democratize access to knowledge in the museological field.

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Author Biographies

Beatriz Tarré Alonso, Federal University of Santa Catarina

Master's Degree in Librarianship and Information Science from Faculdad de Comunicación at  Universidad de La Habana (2018). Graduation in Information Sciences from Faculdad de Comunicación at  Universidad de La Habana (2015). Librarian and specialist in Document Management at Museo Nacional de Bellas Artes de Cuba (MNBA), for 6 years (September 2015 - February 2022). Fellow of the Fundación Carolina - Estancia de Investigación of the Secretaría General Iberoamericana (SEGIB), at the Facultad de Traducción y Documentación at the Universidad de Salamanca, Spain (March - May 2021). Member of Conecta Iberoamérica (March 2021). Gladys Krieble Delmas Foundation Travel Award (March 2023). Member of Art Libraries Society of North America (ARLISNA) and Sociedad Cubana de Ciencias de la Información (SOCICT) (2019). Collaborator in the organization and jury service team of the Festival Internacional del Nuevo Cine Latinoamericano de La Habana (December 2018 - December 2021). Currently, she is a fellow of the Coordenação de Aperfeiçoamento de Pessoal de Nível Superior (CAPES) and is linked to the Programa de Pós-Graduação em Ciências da Informação (PGCin) at the Universidade Federal de Santa Catarina (UFSC) (March 2022). She is a member of the "Representação e Organização do Conhecimento" (ROC) research group at UFSC (March 2022). She is a member of the editorial team of the journal Encontros Bibli (June 2022). Member of Red de Museos y Estrategias Digitales (REMED) (January 2024). Member of the project "Documentação museológica e os desafios contemporâneos" at UFSC (June 2024). Member of the CECA Young Members Network (Committee for Education and Cultural Action) (September 2024). Member of the International Council of Museums (ICOM) (October 2024). Member of the International Committee for Documentation (CIDOC) (October 2024). Member of the International Committee for Museums and Collections of Fine Arts (ICFA) (October 2024). Member of the International Committee for Museology (ICOFOM) (October 2024). With experience in information science, working mainly on the following topics: museology, information representation, knowledge organization, record management, cultural heritage and art.

Carlos Díaz-Redondo, Universidad de León

PhD in Formación en la Sociedad del Conocimiento, with a Master's in Evaluación y Gestión del Patrimonio Cultural and a Bachelor's degree in Información y Documentación from the Universidad de Salamanca, where he is currently a contracted researcher. His research areas belong to the field of digital humanities and revolve around the iconography of knowledge in painting, the history of the book, the conservation and restoration of graphic documents, and the technical treatment of special materials.

Camila Monteiro de Barros, Federal University of Santa Catarina

PhD in Information Science from the Universidade Federal de Santa Catarina (UFSC), with a research period at the Université de Montréal (UdeM, Canada). Master's in Ciência da Informação from the Universidade Federal de Santa Catarina (UFSC) and a Bachelor's degree in Biblioteconomia from the Universidade do Estado de Santa Catarina (UDESC). Professor in the Departamento de Ciência da Informação (CIN/UFSC) and the Programa de Pós-Graduação em Ciência da Informação (PGCIN/UFSC). Leader of the Grupo de Pesquisa Representação e Organização do Conhecimento (ROC/UFSC). Member of the grupo de pesquisa Fundamentos Teóricos da Informação (FTI) at the Universidade Estadual Paulista Júlio de Mesquita Filho (UNESP). Her work focuses on the areas of knowledge and information organization and representation, with a theoretical-methodological emphasis on knowledge organization systems. She is also interested in issues related to musical information.

Renata Cardozo Padilha, Federal University of Santa Catarina

PhD in Information Science from the Universidade Federal de Santa Catarina (UFSC) (2018), a Master's in Information Science from the Universidade Federal de Santa Catarina (UFSC) (2014), and a Bachelor's degree in Museologia from the Universidade Federal de Pelotas (2011). Adjunct professor in the Bachelor's program in Museology at the Universidade Federal de Santa Catarina (UFSC). She has experience in the fields of museology and information science, primarily focusing on the following topics: museological documentation, collections management, systematization and availability of collections, digital reproduction, exhibition design, virtual exhibition, museum communication, photographic collections, digital collections, and memory. She is currently a member of the research group "Representação e Organização do Conhecimento" (ROC).

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Published
2025-12-18
How to Cite
Tarré Alonso B., Díaz-Redondo C., Monteiro de Barros C. y Cardozo Padilha R. . (2025). Analysis of metadata in art museum institutions of the "Ibermuseos" Cooperation Program. Revista General de Información y Documentación, 35(2), 275-289. https://doi.org/10.5209/rgid.100979
Issue
Vol. 35 No. 2 (2025)
Section
Articles

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