By-laws of the journal
Preamble
MIRAI. Japanese Studies 未来. 日本研究紀要 (MIRAI. Nihon Kenkyū Kiyō) (ISSN-e: 2531-145X) is a scientific periodical journal published by the Faculty of Geography and History of the Complutense University of Madrid with the collaboration of the Association of Japanese Studies in Spain with Registration No.: Section 1ª, 112737, address at C/ Mayor 69, 2ª planta (Fundación Japón), 28013 Madrid, Spain, and NIF: G80597206. The aims of this publication are essentially twofold. First, to bring together and give visibility to research on Japanese Studies carried out, primarily in Spain; and second, to create a contact network for researchers in the Spanish-speaking world. The journal is mainly promoted by the Association of Japanese Studies in Spain (AEJE) and will publish unpublished scientific studies primarily in the field of Humanities and Social Sciences, although it does not exclude other areas.
1. Management bodies
The management bodies responsible for the scientific coordination and editing of the journal will be the Editorial Board and the Advisory Board. All members of these boards commit to respecting the principles of the Code of Ethics established for scientific journals by the Universidad Complutense de Madrid.
1.1. Editorial Board: composition, functions and elections.
- The Editorial Board will be formed by the Co-Directors (first and second), the Secretary and the members. The position of the first Co-Director must be occupied by an active professor with a contractual relationship with the UCM. The second will be chosen from among the researchers of the AEJE. At least one third of its members must belong to institutions other than the Universidad Complutense de Madrid.
- The number of members shall be at least five, one from each of the following areas: language and literature, sociology and anthropology, history, art history, architecture, law, economics and philosophy.
- The Editorial Board will assist the Co-Directors in all their functions and, in particular, in the follow-up of papers (reception, evaluation and acceptance) and in the definition of the contents and style of the journal (drafting of rules for the presentation of originals, creation and orientation of sections, etc.).
- The members will be elected by the following procedure:
The initial proposal for the Editorial Board, fulfilling the previously established requirements, will be submitted by the group promoting the creation of the journal to the Faculty Board, which will ratify its constitution.
In successive periods, when it is necessary to renew the Editorial Board, the latter will elect the members by means of a vote among the candidates presented.
Those interested in participating in the Editorial Board must send an e-mail to the Secretariat of the Editorial Board with their candidacy.
- All members shall be elected for a period of three years and may only be renewed for a second period of another three years.
- The appointments of the positions of Director and Secretary must be notified to the Vice-Rectorate for Culture, Sports and University Extension and to the Director of Ediciones Complutense, attaching the corresponding accrediting document issued by the Faculty Board. The appointment will be carried out from the moment of receipt of the aforementioned document, taking effect from the date of appointment by the Faculty Board.
1.1.1. Functions of the Co-Directors
- The Co-Directors will be responsible for the coordination and representation of the journal, relations with the Editorial Board, the Advisory Board and Ediciones Complutense. They will also be in charge of relations with other institutions for any matter related to the journal.
- The Co-Directors will agree on the election of the Secretary.
- The Co-Directors will jointly convene the meetings of the Editorial Board.
- The Co-Directors will have the obligation to inform the Faculty of Geography and History of the Universidad Complutense, Ediciones Complutense and the Asociación de Estudios Japoneses en España about the functioning of the journal, as well as its needs.
- The Co-Directors will be responsible for ensuring the maintenance of the highest scientific quality of the journal, as well as its recognition and inclusion in national and international databases and its evaluation for the achievement of quality seals, for which they will be assisted by the other members of the Editorial Board.
- The first Co-Director will have a casting vote in case of a tie in the deliberations of the Editorial Board.
1.1.2. Duties of the Secretary
- The Secretary will be responsible for the reception of the originals and their management throughout the evaluation and publication process.
- The Secretary will be responsible for communication with the authors, with the members of the Editorial Board, the Advisory Board and with Ediciones Complutense.
- The Secretary will acknowledge receipt to the authors of all papers received.
- The Secretary will organize the review process of the originals received by the Editorial Board to decide which papers are submitted for evaluation and which are returned, once compliance with the requirements of the journal has been verified.
- The Secretary will oversee the sending of originals to the evaluators together with an instruction document and an evaluation template.
- Once the decision to publish the originals has been taken, the Secretary will be in charge of communicating the decision to the authors.
- The Secretary will be in charge of monitoring the complete editorial process of the journal issues (preparation and delivery of originals -including first pages and statistics-, layout process, sending of proofs to authors, revision of the pre-print version, communication to authors of the publication).
- The Secretary will prepare the meetings with the Co-Directors and will take minutes of the meetings of the Editorial Board. He/she will also be responsible for the custody of the minutes and will certify the work carried out by the members, the scientific advisors and the evaluators.
- The Secretary will collaborate with the Co-Directors in the dissemination of the journal, institutional relations, exchanges, indexing and any other tasks that result in the improvement of the quality and recognition of the journal.
- The above-mentioned functions of the Secretary may be supported by the coordinators of the Monograph and Translation Laboratory sections of each issue, appointed by the Editorial Board, to whom the Secretary may delegate functions.
1.1.3. Duties of the Members of the Editorial Council
- The members of the Editorial Board have the obligation of attending any meeting that is convened. Members residing outside Madrid may participate through different means of communication.
- The Members, under the coordination of the Secretary, will collaborate in the preliminary reading of originals in order to decide which are submitted for evaluation and which are returned to the authors.
- The Members will collaborate in the search for external evaluators for the papers and will not be evaluators in any case.
- The Members will advise and collaborate with the journal's management in any tasks deemed necessary for the proper functioning of the journal, including ensuring compliance with punctuality and periodicity.
1.2. Advisory Board
- The Advisory Board shall be composed of professionals and researchers of recognized prestige and solvency, without institutional ties to the journal. It should serve, in addition to providing rigor to the journal, to set editorial policy, carry out the journal's attractiveness to both authors and readers, and disseminate it, as far as possible, in all forums. It will also collaborate in the evaluation and auditing processes.
- The Advisory Board shall include among its members professionals and researchers from foreign institutions.
- The process for electing its members will be as follows: the Editorial Board will elect them, after consulting with the Board of Directors of the Association of Japanese Studies in Spain. These appointments must be ratified by the Faculty Board.
- The members of the Advisory Board may participate in the evaluation process as blind peers, taking into account that at least one of the evaluations will always be issued by an evaluator from outside the Advisory Board.
2. Characteristics and operation
2.1. Periodicity
- The journal will be published annually. In addition, on an extraordinary basis, the journal may propose to Ediciones Complutense the publication of a special issue.
2.2. Structure
- The journal will consist of the following sections:
Index
Editorial
Special articles by guest authors: relevant texts in line with current events.
Monographic Articles: Each issue will have a monographic theme proposed by the Editorial Board.
Translation Laboratory Articles: unpublished translations of the Japanese text into Spanish accompanied by critical studies.
Miscellaneous Articles: Contributions that do not fit the monographic theme.
Doctoral theses
Reviews: Bibliographical reviews of books donated to the Association of Japanese Studies in Spain. Expository Reviews.
