Journal Statutes

Preamble
Cuadernos de Filología Clásica. Estudios Latinos (ISSN: 1131-9062 / e-ISSN: 1988-2343) is a peer-reviewed scientific journal published by the Latin Philology area of the Department of Classical Philology of the Faculty of Philology. Its purpose is the publication and dissemination of original works related to Latin Philology in any of its disciplines and historical periods.

1. Governing bodies
The governing bodies responsible for the scientific coordination and editing of the journal shall be the Editorial Board and the Advisory Board. For advisory purposes, the Editorial Board may also consult a Honorary Committee composed of retired professors who have previously belonged to the Editorial Board and the Advisory Board, if they so wish. All members of these bodies undertake to respect the principles of the Code of Ethics established, where applicable, by the Complutense University of Madrid for scholarly journals.


1.1. Editorial Board: structure and composition
- The Editorial Board shall be composed of the Editor, the Secretary, and ten members. The position of Editor must be held by a full-time professor with an employment relationship with the UCM. At least one third of its members must belong to institutions other than the Complutense University of Madrid.
- The Editorial Board shall assist the Editor in all his or her duties, and especially in monitoring submissions (receipt, evaluation, acceptance) and in defining the journal’s content and style (drafting submission guidelines, creating and orienting sections, etc.).
- Members shall be elected by the Department Council of Classical Philology, on the proposal of the Latin Philology area. For this purpose, three votes shall be held on the candidates for each of the positions: one for the election of the Editor, another for the election of the institutional members, and another for the election of the external members. The position of Secretary shall be directly appointed by the Editor.
The election of the Editor shall be carried out by a vote of the members of the area among the candidates submitted. In the event of a tie, rank and seniority of the candidates shall prevail. If there are no candidates, the member of the area with the highest rank and seniority who has not previously held the position of Editor shall be appointed.
The election of the UCM members shall be carried out by a voting system among the members of the area. For the election of external members, proposals shall be submitted by the members of the area and a vote shall be held on them. In the event of a tie, a second-round vote shall be held.
- All members shall be elected for a term of 4 years and may renew their position only for a second term of 4 years.
- When it becomes necessary to hold the various elections, the Editor of the journal shall inform the Director of the Department, who shall proceed to issue the appropriate call, establishing the deadline and procedure for submitting the different candidatures, which shall first be voted on in a meeting of the area and subsequently approved in a meeting of the Department Council. The Department of Classical Philology of the UCM shall notify the appointment of the Editorial Board to the Directorate of Ediciones Complutense and to the Vice-Rectorate for Culture, Sports and University Extension, or to the Vice-
Rectorate whose duties include this publishing service, by means of certification of the resolution adopted by the Department Council. The appointment shall take effect upon receipt of the aforementioned document, and shall be effective from the date of appointment by the Department Council.


1.1.1. Duties of the Editor
- The Editor shall be responsible for the coordination and representation of the journal, for relations with the Editorial Board, the Advisory Board, the Honorary Committee, and Ediciones Complutense. The Editor shall also be responsible for relations with other institutions in any matter related to the journal.
- The Editor shall appoint the Secretary.
- The Editor shall convene meetings of the Editorial Board.
- The Editor shall be responsible for informing the area and the Department Council about the functioning of the journal, as well as its needs.
- The Editor shall be responsible for ensuring the highest scientific quality of the journal, as well as its recognition and inclusion in national and international databases and its assessment for the awarding of quality seals, for which the Editor shall be supported by the other members of the Editorial Board.
- The Editor shall have the casting vote in the event of a tie in the deliberations of the Editorial Board.


1.1.2. Duties of the Secretary
- The Secretary shall be responsible for the receipt of originals and their management throughout the evaluation and publication process.

- The Secretary shall be responsible for communication with authors, members of the Editorial Board, the Advisory Board, the Honorary Committee, and Ediciones Complutense.
- The Secretary shall acknowledge receipt to authors of all submitted works.
- The Secretary shall organize the review process for the original submissions received by the Editorial Board so that it may decide which works are to be sent for evaluation and which are to be returned, once compliance with the journal’s requirements has been verified.
- The Secretary shall be responsible for sending reviewers the original submissions together with an instruction sheet and an evaluation form.
- Once the decision on publication has been made regarding the submissions, the Secretary shall communicate the reasoned decision to the authors.
- The Secretary shall oversee the entire editorial process for the journal issues, including the preparation and submission of materials — including front matter and statistics —, the layout process, the sending of proofs to authors, the review of the pre-publication version, and communication of this to the authors.
- The Secretary shall prepare meetings with the Editor and take the minutes of the Editorial Board meetings. The Secretary shall also be responsible for safeguarding the minutes and certifying the work carried out by the members, scientific advisors, and reviewers.
- The Secretary shall support the Editor in the dissemination of the journal, institutional relations, exchanges, indexing, and any other tasks that contribute to improving the quality and recognition of the journal.


1.1.3. Duties of the Editorial Board Members
Members of the Editorial Board shall be required to attend meetings, either in person or remotely. In the case of members from other provinces and countries, or justified absences of any member, the Board shall establish the necessary procedures to ensure their effective participation, even if they are not physically present at the meetings.
- The members, under the coordination of the Secretary, shall collaborate in the preliminary reading of submissions in order to decide which are to be sent for evaluation and which are to be returned to the authors.
- The members shall collaborate in the search for external reviewers for the works and shall not act as reviewers in any case.
- The members shall advise and assist the journal’s management in any tasks considered necessary for the proper functioning of the journal, including ensuring punctuality and periodicity. For this purpose, the Editorial Board may appoint one or more of its members to carry out specific tasks such as editorial review, international dissemination, journal impact, etc.


1.2. Advisory Board
- The Advisory Board shall be composed of professionals and researchers of recognized prestige and standing, with no institutional affiliation to the journal. In addition to lending rigor to the journal, it shall help shape editorial policy, make the journal attractive to both authors and readers, and disseminate it, to the extent possible, in all relevant forums. It shall also collaborate in evaluation and audit processes.
- At least ten percent (10%) of the members of the Advisory Board shallbelong to non-Spanish institutions.
- The members of the Advisory Board shall be elected by the Department
Council, on the proposal of the journal’s Editorial Board.
- Members of the Advisory Board may participate in the assessment of submissions as external peer reviewers, bearing in mind that at least one of the evaluations must always be issued by a reviewer outside the Advisory Board.


2. Characteristics and operation


2.1. Periodicity
The journal shall have an annual periodicity and shall be published in continuous publication mode. In addition, on an extraordinary basis, the journal may propose to Ediciones Complutense the publication of special issues.


2.2. Structure
The journal shall consist of the following sections: articles, notes, and reviews. All contributions shall be original and unpublished works in the field of Latin Philology. Reviews shall concern recent scholarly publications and may not exceed 40% of the titles in the issue as a whole.


2.3. Publication guidelines.

The use of the masculine grammatical form for the various offices or positions appearing in these statutes refers solely to the designation of the office and is not intended, in any case, to refer to the person holding it.